How to Apply for an Institutional Grant

Application Timeline and Submission

Application Deadline: Applications must be submitted annually by 5:00 p.m. EDT on July 1^st

Submission Method: Electronic submission through the Submittable portal only (Link activated annually on May 1^st)
Decision Timeline: Grant decisions are made in September at JUSFC’s Grantmaking Meetings

Note: JUSFC makes all funding decisions in accordance with these Grantmaking Guidelines and Procedures consistent with the provisions of EO 14332.

Required Application Materials:

Core Documents
- JUSFC institutional grants application cover sheet
- Project narrative not to exceed 1,500 words, double-spaced 12-point Garamond font
- Detailed budget request with justification with clear evidence of cost-sharing
- Brief half-page to one-page biographies of principal project participants and/or organizers
Supporting Materials (optional)
- Organizational information and IRS determination letter
- Background and explanatory material to support project design, budget request and statements made in the application narrative
- Letters of support (when relevant to project success)
- Previous project reports (if applicable)
Project Narrative Structure
- The narrative must address:
Mission Alignment
- How the project contributes to raising awareness about U.S.-Japan relationship importance
- Specific contributions to cultivating/maintaining knowledge of Japan in the United States
- For transnational projects: how the project specifically addresses U.S.-Japan relations
Implementation and Impact
- What is the project’s potential for medium/long-term impact or awareness about Japan?
- How does the applicant plan to monitor and share program progress?
- Methodology and approach for achieving stated objectives
- Timeline and key milestones
Sustainability and Leverage
- Has the applicant sought other funding?
- Plans for project continuation beyond JUSFC grant period
- Are the project coordinators able to maintain the project after the JUSFC grant ends?